A database is no good, if you can't find the objects when you go to pull them. You need set locations for storage as well, and a way to be able to keep track of the stuff once it's filed and put in place physically. If it's prints and negatives and other textual items-then you probably need some different sets of numbers to tell them apart. Different places use different schemes for this-I had earlier described some of ours, but I realized how confusing my post had become & how irrelevant.so.you need a way to sequentially identify through numbers or letters or a combination-your collection. Past Perfect is another one.īasically you need a set of numbers that your items or images are filed under to begin with. The latter was ReDiscovery for the museum. These latter two were eventually folded into computerized software that eventually became available more widely. In the system I work in-the archives had one called MARS. The Federal gov't has a standardized code called MARC. As they got into keypunch machines and computers, the databases became more complex. Years ago, more than 100, they had very simple systems that were more or less like a card catalog. The museum I work for is within a system of other similar institutions. most are licensed, or have been developed in-house based on other legacy type programs. I had a longer answer-I'll try to make it more relevant & trim it down.there are some programs available for this that are in use in museums & archives.
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